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Approval Process for Consents

1. Consult with the Secretary-Treasurer:

Before you submit an application, discuss your plans with the Secretary-Treasurer or a Planner of the Planning and Building Department to confirm whether other planning or engineering approvals are required.
Note: If the lot or lots to be created are not located in an area of the City where sanitary sewers are available, the County of Lambton, Planning and Development Services Department should be contacted 519-845-0801. No application to create a lot or lots on private services will be scheduled for a public meeting until the County of Lambton advises the City that the appropriate studies have been received and reviewed by the County and are found to be acceptable.

2. Complete the Application, including the following:

  • One copy of a survey of the proposal, dimensioned and drawn to scale; showing the lot and the location and size of the buildings and the parking and access on the lot. It must also show all of the information and features that are listed on the Consent Application Form;
  • A cheque made payable to the City of Sarnia to cover the approved fee (variable fee); and
  • If you are using an agent or solicitor, your written authorization identifying by name the individual who will be your agen or solicitor.

In some cases additional information could be helpful in assessing an application; you are encouraged to submit photographs or other relevant documentation. To avoid delays, please ensure that your application is complete, that all drawings are neat and legible and that all dimensions are accurate.

3. Notice of Public Hearing and Circulation of Application:

A notice of Public Hearing will be posted on the property itself and copies of the Notice will be sent to all registered property owners within 60 metres (200 feet) of the property and to every person and public body that has provided a written request for such notice, at least 14 days before the date of the Hearing. Copies of the application will also be circulated to prescribed agencies and to City Departments for the purpose of obtaining written comments and/or advice for consideration when making the decision on the application.

4. Public Hearing and Decision M aking Process:

The Committee will carefully consider all aspects of your application in light of the requirements of the Planning Act, the Provincial Policy Statement, the policies in the City Official Plan and the County Official Plan, comments from municipal departments, agency comments and input from the public. When dealing with an application to sever land, the Committee will consider where appropriate:

  • What the effect will be on the health, safety, convenience and welfare of the present and future inhabitants;
  • The impact on Provincial interests as identified in Section 2 of the Planning Act;
  • Whether the application is in the public interest or is premature;
  • If the lands suit the proposal;
  • If the size and shape of the lots and the overall plan are suitable;
  • Whether the layout addresses energy conservation of natural resources and flood control;
  • Whether utilities, road systems, municipal services and schools are adequate;
  • If the area of land being dedicated for public purposes is suitable; and
  • Whether the application conforms to the City and County Official Plans and is it compatible with adjacent land uses.

If your application is approved, the Committee may impose conditions as part of the decision. Conditions could include things such as a requirement for Site Plan Approval, the entering
into of a severance agreement with the City, preparation of a tree preservation plan, or approval of a lot grading plan.

5. Notice of Decision:

Within 10 days of the date on which the Consent Authority makes a decision, one copy of it will be mailed to the applicant and/or agent, to anyone who filed a written request for notice of the decision, to everyone who provided written comments or written submissions, and to anyone else prescribed by regulation. Information is included in the Notice of Decision outlining appeal procedures and identifying the last day for appealing the Committee’s decision to the Ontario Municipal Board.

6. When Decision is Final and Binding:

If no appeals are made by the end of the 20 day appeal period, the decision is final and binding. The applicant can prepare and submit to the Committee the appropriate documents such as a deed or a mortgage for certification by the Secretary-Treasurer.

Lapsing of Consent:

Section 53 of the Planning Act provides that:

• Where a consent is granted with conditions, the conditions must be fulfilled within one year of the “notice of decision “ or the consent is deemed to be “refused” or “lapsed”; and

• Where a “certificate of consent” (stamp) has been given following the fulfillment of the conditions, the consent is deemed to be “refused” or “lapsed”, if the transaction in respect of which the consent was given is not carried out within two years from the date of the certificate.

This page was reviewed or revised on Wednesday, May 29, 2013 2:33 PM

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